Eventscribe

If you run content-heavy meetings, Eventscribe takes your programme from the call for abstracts through registration, room scheduling and the onsite app to recordings and continuing education (CE) credits afterwards, in one system. It is Cadmium’s conference management system for associations, universities, hospitals and other nonprofits. Cadmium, based in Forest Hill, Maryland, says more than 1,000 associations use its software.

What it does for your conference

You get a system your own staff run, built for annual meetings, scientific conferences and trade shows where peer review, speaker paperwork and CE tracking matter as much as ticket sales. Cadmium’s own comparison article with M Events describes Eventscribe as sold as a software subscription for a set term and a chosen group of modules, rather than a bundle with AV crews and hardware. Cadmium has separate pages for in-person, virtual and hybrid events.

Features

• Submissions and review. You can collect abstracts, awards, scholarships, grants, proposals and volunteer applications in one place. Organisers assign reviewers, set judging criteria and scores, and send automated status emails. The support centre shows a four-step Review Assignment Tool (choose abstracts, choose reviewers, configure settings, assign) with a setting to avoid reviewer conflicts.
• Registration and badges. Custom forms, segmented pricing, live registration analytics and e-marketing. You can print basic badges as PDFs on any desktop printer, or use on-demand badges, where attendees scan a QR code or enter their email at a self-service kiosk and a Zebra printer produces a 4×3 or 4×6 inch badge in black and white.
• Logistics and scheduling. A drag-and-drop calendar of rooms and sessions, resource scheduling for AV and catering, staff and volunteer rotas, conflict checks on dates, rooms and people, and printable daily tear sheets. Schedule Builder drafts a full programme from sessions, rooms and time slots using more than 75 built-in rules plus your own, and lets you pin sessions and re-run it when plans change.
• Speakers and content. A speaker portal for bios, headshots and disclosures, task tracking, automated reminders, and a Speaker Ready System that pushes last-minute slide changes to session rooms, the website and the app.
• Exhibitors and sponsors. An exhibitor portal with tasks, terms and conditions and payments, an interactive floor plan for online booth sales, and sponsorship items such as banner ads, sponsored sessions and push notifications.
• Lead capture. Exhibitors scan badges in the Lead Capture mobile app, add tags, notes and ratings, and admins can see each booth staffer’s scan counts.
• Attendee engagement. Branded event website and mobile app with schedule, floor plan, chat, appointments, activity feed and scavenger hunt; livestreaming with chat, polls and machine-generated captions; Q&A with upvoting; ePosters with notes and search; quizzes and evaluations.
• After the event. On-demand session recordings, continued access to the website and app, CE credits issued from session scans, and certificates. Content can also move into Cadmium’s own learning management system (LMS) for associations.

Plans and pricing

You get a tailored proposal for the term and modules you choose, rather than a list price. Cadmium does not publish Eventscribe prices. You request a demo or send a request for proposal through the Eventscribe page, and the solutions team returns the proposal. Its comparison article says the subscription is priced against a term and the modules you choose, and suggests asking whether a quote is per event or per year, whether abstract review, credit issuance and certificates sit in the base scope, and whether connecting your association management system (AMS) costs extra. Neither the Eventscribe page nor any other page on gocadmium.com showed a price, plan name or fee when we checked on 5 November 2026, and gocadmium.com/pricing returns a not-found page.

Free plan and trial

You see the product in a live one-to-one demo. There is no free plan or self-serve trial on Cadmium’s site.

Integrations and API

You can connect Eventscribe to the membership and CRM systems many associations already use. Cadmium’s integrations page lists AMS and CRM connections including iMIS, Fonteva, Nimble, Salesforce, Microsoft Dynamics, NetForum Enterprise, Personify, re:Members (Impexium), YourMembership, MemberClicks, Wild Apricot, GrowthZone and GlueUp. Payment gateways named are Stripe, Authorize.net, Braintree, Cybersource, PayPal Payflow and Clover BluePay. Single sign-on options include Okta, Auth0, OneLogin, Microsoft Entra ID and Apereo CAS. It also lists Zoom, GoToWebinar, Zapier, Map Your Show, Swoogo, Stova and CE Broker. The page warns that availability varies by Cadmium product, module and configuration, so confirm each one is supported in Eventscribe. For exhibitors with their own lead retrieval software, the Developer Kit API returns a registrant’s contact fields from a badge QR code, with data refreshed about every five minutes and one API key per booth.

Deployment and platforms

Your attendees get free apps with offline access to schedules and slides, and your staff work in a browser, as Eventscribe is cloud software. Cadmium’s compatibility guide lists the apps for iOS 18 or later and Android 14 or later, and a website that runs in current Chrome, Firefox, Edge and Safari on Windows 10 or later, macOS, ChromeOS and Linux. A Branded Container App for several events needs your organisation’s own Apple developer account ($99 a year) and Google Play account ($25 once). Cadmium’s Trust Center states SOC 2 Type II, PCI DSS v4.0.1 and TX-RAMP compliance. It does not say where data is hosted.

Company

If you also need courses, accredited CE or secure video, Cadmium’s sister products cover them: an association LMS for courses and content sales, EthosCE (accredited continuing education) and Warpwire (secure video). Cadmium lists offices at 19 Newport Drive, Forest Hill, Maryland, which carries the Eventscribe phone line, and at 123 South Broad Street, Philadelphia. Sean Brady is chief executive. Cadmium says it has more than 25 years of experience, but its site gives no founding year.

What to check before buying

• Which modules your quote covers. Submissions, registration, logistics, the app and lead capture are separate products in Cadmium’s documentation, and the app project guide mentions app levels and paid add-ons such as the scavenger hunt.
• Session scanning, lead retrieval and on-demand badges all require Eventscribe Registration. If another system handles registration, find out what still works.
• Who supplies the kiosks and Zebra printers for on-demand badging, and what the Developer Kit API costs exhibitors, since they buy it at a price set for your event.
• Whether your AMS link is native, a paid service or not yet built, given the warning that integrations vary by product.
• App lead times. Cadmium plans a kickoff call three months before launch, and Google organisation accounts need a D-U-N-S number that can take up to 30 days.
• Data hosting location and contract term, neither of which is published.

Eventscribe pricing

What Eventscribe publishes about its pricing, checked on its own pricing page. Prices change, so confirm the current terms with Eventscribe before you buy.

Pricing model	Quote on request
Free plan	No
Free trial	No

No prices published on gocadmium.com (checked 5 November 2026); quoted via demo or RFP. Cadmium describes it as a software subscription priced against a term and a chosen scope of modules.

Source: gocadmium.com, checked 5 November 2026.

Alternatives to Eventscribe

Other directory profiles that do the same job as Eventscribe, closest matches first.

• EventsAir
• InEvent
• Swapcard
• Eventtia
• Zuddl
• EventMobi, also listed for lead retrieval apps and badging tools

Compare every listed option in event ticketing and registration software and event apps and networking platforms.

Related on Event Tech News

• Sessionboard, for speaker submissions and programme content without the registration side.
• Fourwaves, another option for abstract submission and academic conferences.
• Cvent and Swoogo, registration platforms to compare against; Swoogo also appears on Cadmium’s integrations list.
• Stova, listed by Cadmium as an integration and a registration alternative.
• EventsAir, a conference platform with registration and an attendee app.
• Map Your Show, the exhibitor and floor plan system on Cadmium’s partner list.
• Glue Up, a membership and events platform Cadmium connects to.
• Registration and ticketing and apps and networking, the two categories this listing sits in.
• Managing speaker submissions and programme changes, useful background for the abstract and speaker side.
• Comparing lead retrieval and badge scanning and questions to ask about event app integrations.

Sources: gocadmium.com Eventscribe, platform overview and its feature pages, Schedule Builder, integrations, Trust Center, company page, pricing comparison article, compatibility guide, badging options and Developer Kit API, checked 5 November 2026.