Conference management software built for academic and scientific events, run by universities, research networks and scientific societies. Fourwaves is based in Québec City, Canada, was founded in 2012 and says it supports more than 1,600 events a year.
What it is for
Running a research conference, symposium or congress from the call for abstracts to the last certificate in one system, without a separate abstract management tool and registration system.
Documented capabilities
- Abstract and paper submission forms for any conference format, peer review distribution and decisions, and an exportable book of abstracts with an author index.
- Registration and online payments, including university payment gateways.
- A branded event website, conference programme and scheduling, with tracks management on higher plans.
- A conference app for iOS and Android with the programme, agenda and posters, included on every plan.
- Virtual poster sessions, video hosting and live stream links for virtual and hybrid events.
- Badge and certificate generators, and an Event Assistant that checks the website, settings, payments and forms for misconfigurations, missing translations and typos.
Integrations and API
API integrations are listed as included in every plan.
Pricing model and availability
When checked, plans were priced per year with unlimited registrations and events, differing mainly by the number of abstract submissions: Starter free (25 a year), Essential $999 (100), Advanced $2,599 (300) and Pro on a custom quote. A 3% service fee applied to the Starter, Essential and Advanced plans, multi-year contracts were 10% cheaper, and prices could be shown in US dollars, Canadian dollars or euros.
What to check before buying
Estimate your abstract submissions, because they set the plan, and work out what the 3% service fee adds to your registration income. Check whether your university's payment gateway is supported before you open registration.
Fourwaves pricing
What Fourwaves publishes about its pricing, checked on its own pricing page. Prices change, so confirm the current terms with Fourwaves before you buy.
| Pricing model | Free plan with paid upgrades |
|---|---|
| Published starting price | $999 USD per year (Essential, 1-year term) |
| Free plan | Yes |
Starter is free with 25 abstract submissions a year; a 3% service fee applies to Starter, Essential and Advanced; multi-year terms are 10% cheaper.
Source: fourwaves.com, checked 25 October 2026.
Alternatives to Fourwaves
Other directory profiles that do the same job as Fourwaves.
- Eventsforce, also listed for lead retrieval apps and badging tools
- PheedLoop, also listed for event floor plan software
- RegFox, also listed for lead retrieval apps and badging tools
- inwink, also listed for AI event management and data tools
- TicketSource
- pretix
Compare every listed option in event ticketing and registration software.
Related records
- Sessionboard and Sched, other tools for calls for papers and programmes
- Eventsforce, registration and abstracts for associations
Sources: fourwaves.com, Fourwaves pricing, Fourwaves contact