Event management platform for in-person, hybrid and virtual events, sold with a dedicated project manager for each customer. Its users include conference, trade show, job fair and higher education organisers.
What it is for
Running a whole event from one system: the website and registration, check-in and badges on the day, the attendee app, exhibitor booths and lead capture, and a virtual version of the event where needed.
Documented capabilities
- Event websites, registration and ticketing with group bookings and automated confirmation emails.
- On-demand badge printing with custom templates, QR-code check-in apps with an offline mode, facial-recognition check-in and smart badges.
- A white-labelled mobile event app with push notifications, an interactive agenda, AI matchmaking and one-to-one video meetings.
- Exhibitor management with digital booths and a lead capture app, plus speaker and abstract management.
- Virtual events and webinars with live streaming, virtual booths and networking lounges, in more than 20 languages.
Integrations and API
vFairs publishes an integrations directory and offers an MCP server, available on request to customers, which lets AI assistants such as Claude and ChatGPT query a customer’s event data. Agree what data an assistant may read before connecting one.
Pricing model and availability
Prices are not published; vFairs quotes on request and says customers pay only for the modules their events need. It states SOC 2 Type II certification and WCAG 2.1 AA compliance.
What to check before buying
Ask which modules are in the quote and what the project manager’s support covers on site. If you plan to use facial recognition, check the consent and data-protection arrangements for your attendees’ country before the event.
vFairs pricing
What vFairs publishes about its pricing, checked on its own pricing page. Prices change, so confirm the current terms with vFairs before you buy.
| Pricing model | Quote on request |
|---|---|
| Free plan | No |
Source: vfairs.com, checked 24 October 2026.
Alternatives to vFairs
Other directory profiles that do the same job as vFairs, closest matches first.
- CrowdComms
- Eventee, also listed for audience engagement tools
- EventsAir, also listed for event ticketing and registration software
- Jublia AI, also listed for AI event management and data tools
- Brella
- Grip
Compare every listed option in event apps and networking platforms and lead retrieval apps and badging tools.
Related coverage
- Event platforms connect AI assistants to operational data
- Comparing lead retrieval and badge scanning
Source: vfairs.com