EventPro

You get room bookings, client records, catering orders, invoicing and reporting in one database, so venues, in-house event teams and caterers work from a single record. You buy a base system, add only the modules you need, then run it in EventPro’s cloud or on your own computers and servers. EventPro is booking, event and catering management software made by Profit Systems Inc. (PSI) of Saskatoon, Canada.

What it does for venues, planners and caterers

If you manage a venue, the booking calendar lets you control bookable spaces and avoid double bookings. If you plan conferences and shows, the attendee, exhibitor, travel and housing modules run them. If you cater, you build menus, bar packages and staffing into each booking and invoice from the same record. These are the three main jobs EventPro’s own pages describe. PSI names healthcare and pharmaceutical planners, museums, theatres, performing arts centres, wedding venues and conference centres among the users it serves.

What you get in the base system and modules

Your base system covers clients, letters, invoicing and reports, according to its standard features page.

• CRM for client accounts, companies and contacts, with a contact log and emailing of contracts, confirmations, invoices and receipts.
• Letter templates with merge fields, and no limit on how many form letters you store.
• Invoices created from booking details, batch invoicing for monthly or periodic billing, and export of invoice data to accounting packages.
• Document storage per booking, entry wizards, booking and finance reports you can save as PDF, RTF, Excel or HTML, and per-user security rights.

You add everything else as an optional module or suite, each sold on its own or as a set.

• Venue Management: a booking calendar with day, week, month, year and timeline views, colour coding by status, drag-and-drop rescheduling and automatic room and resource conflict checks.
• Event Planning Suite: attendee tracking (fees, seating, invitations, RSVPs), exhibitor and booth management, and event travel and accommodation.
• Inventory Management Suite: resources such as AV kit, tables, linens and signs; catering menus priced per menu, per person or per item; host or cash bars charged per drink, per person or flat; staffing requirements; and pre-defined packages.
• Financial Management Suite: event budgets with templates, and an Invoice Export module.
• Data Analysis Suite: configurable dashboards with charts, gauges and pivot tables, plus a KPI module with sparklines.
• EPConnect Suite: online calendars, registration pages and payments for attendees, online booking requests and enquiries, a supplier login, and a self-serve exhibitor portal where exhibitors pick booths and order equipment.
• Virtual Assistant (EVA) Suite: scheduled email and SMS reminders for tasks, events, attendees and overdue invoices, change notifications from the audit log, emailed reports on a timetable, and calendar publishing.
• Independent modules: sales pipeline with quotes that convert to bookings, task management, housing, an itinerary calendar, user-defined fields, a Floorplan module, electronic signatures and creating opportunities from emails.

Plans and pricing

You get a price based on what you actually use. EventPro publishes no prices. Its pricing page, checked on 5 November 2026, says the cost depends on the modules you choose, the number of users and rooms at your facility, training and other services, and that its account consultants offer a free needs assessment and talk you through the purchase options. No figures appeared on the page that day, either in the plain page or when it was fully rendered.

Your support and upgrades come through the Upgrade Protection Plan (UPP), an annual support contract covering new versions, hot fixes, phone and email support and the user manual. Its UPP page says cloud customers get UPP inside their ongoing subscription. Customers who install locally get the first 12 months with each licensed module and then renew each year; modules or user licences added later are covered up to the next whole-system renewal date.

Free plan and trial

You get a free consultation and a personalised demonstration through PSI’s solutions consultants. There is no free plan and no self-serve trial on the site.

Integrations and API

• Accounting: you can send invoices to your accounting package, as the Invoice Export module exports invoice data in formats for QuickBooks, MYOB, Sage 50, Microsoft Dynamics GP, SAP, Adept and Pastel.
• Payments: the EP WebPayments module connects to what EventPro says are over 135 payment gateways, naming PayPal, Square, Stripe, Authorize.net, QuickBooks, WorldPay, Elavon, Adyen, WePay, Nuvei, CyberSource, Checkout.com, SecureNet and Braintree.
• Calendars: EVA-Calendar Publish pushes events to Google, Exchange, Outlook and iCal subscription calendars; EVA-Calendar Sync adds two-way location sync with Exchange, MSGraph and Google Calendar.
• E-signatures: DocuSign and Adobe Sign, each needing your own account with that provider.
• Sign-in: single sign-on through Azure AD, OneLogin and PING Identity, and multi-factor authentication through Cisco Duo, both for cloud named users only. Active Directory sign-in is offered for on-premises installs.
• A two-way EventPro API for exchanging data with other systems, such as HR software or display boards. Google Tag scripts can be added to EPConnect pages.

Deployment and platforms

You choose where it runs without losing functions: EventPro comes as an on-premises install on your desktops or network, or as EventPro Cloud, and its deployment page says both versions have the same functions. The on-premises version keeps most core features working during internet outages, while the cloud version is delivered through Citrix and runs on Windows, Mac, Chrome OS, Linux, iPad, Android tablets, iPhone and Android phones. Each cloud client gets its own database. The same page says EventPro Cloud runs on Microsoft Azure, co-managed by Connectria, with US hosting in a Tier 4 data centre and other regions served from local availability zones. The SOC 1 Type II audit it mentions applies to those data centres, not to EventPro itself. EPConnect pages adapt to phone browsers; the site lists no separate attendee app.

Company

You deal with PSI’s own staff for training, support and custom development, which PSI says are not outsourced. Profit Systems Inc. was established in 1985, according to its about page, and also makes PMXpert maintenance management software. The contact page lists its head office at Innovation Boulevard in Saskatoon, Saskatchewan, with offices covering Australia and New Zealand (Milsons Point, NSW) and the UK, Europe and Africa (Bristol).

What to check before buying

• Get the module list in writing. Online registration, the exhibitor portal, online payments, budgets, dashboards, floor plans and e-signatures are all separate modules, so a quote for the base system will not include them.
• Online booking enquiries need the Sales Management module as well as EPConnect, so price the two together if you want web enquiries to land in your pipeline.
• If you choose an on-premises licence, budget for UPP renewal every 12 months after the first year, and ask what happens to updates and support if you let it lapse.
• SSO and multi-factor sign-in are only for cloud named users. If you plan to install locally, check whether Active Directory sign-in meets your security policy.
• EventPro Cloud runs through Citrix rather than as a standard browser app, so confirm bandwidth and device requirements with PSI and ask which hosting region your data would sit in.
• EventPro says any number of staff can use EPConnect Bookings without extra EventPro licences. Ask whether the same applies to the other EPConnect modules you plan to buy.

EventPro pricing

What EventPro publishes about its pricing, checked on its own pricing page. Prices change, so confirm the current terms with EventPro before you buy.

Pricing model	Quote on request
Free plan	No
Free trial	No

No published prices. Priced by modules chosen, number of users and rooms, training and other services after a free needs assessment. Cloud subscription includes the Upgrade Protection Plan; on-prem licences include 12 months of UPP, then annual renewal.

Source: eventpro.net, checked 5 November 2026.

Alternatives to EventPro

Other directory profiles that do the same job as EventPro, closest matches first.

• PheedLoop
• Eventeny
• zkipster, also listed for lead retrieval apps and badging tools
• Eventsforce, also listed for lead retrieval apps and badging tools
• Eventtia, also listed for event apps and networking platforms
• Fourwaves

Compare every listed option in event ticketing and registration software and event floor plan software.

Related on Event Tech News

• Momentus, another venue booking and event management system to put on the same shortlist.
• Tripleseat, if your venue mainly needs sales and booking rather than full event planning.
• Planning Pod, a comparison point for venue booking plus planning tools.
• iVvy, worth comparing if online space booking is the main draw.
• Event Temple, for hotels and venues weighing sales and catering systems.
• Perfect Venue, a venue booking listing to set against EventPro’s module pricing.
• EXPOCAD, if booth floor plans for exhibitions matter more than EventPro’s exhibitor module covers.
• Venue and floor‑plan tools, every venue booking and floor‑plan listing.
• Registration and ticketing, for comparing online registration options.
• Choosing event registration software, useful before buying the EPConnect registration modules.
• Questions to ask about event app integrations, for scoping work on the EventPro API.

Sources: eventpro.net pricing, eventpro.net upgrade protection, eventpro.net standard features, eventpro.net optional modules, eventpro.net EPConnect, eventpro.net independent modules, eventpro.net cloud and on-prem, eventpro.net about PSI, eventpro.net contact, checked 5 November 2026.